Programs and Operations Coordinator

• Develop coordination processes to support fellowship activities, including reviewing applications, assessing documentation, and preparing selection materials.
• Support accurate communication and program planning to research information relevant to AGS participants, partners, and events.
• Facilitate communication with AGS community members, students, and partners to support engagement, follow-up, and collaboration.
• Analyze program data, engagement patterns, and feedback to recommend improvements that support smooth operations.
• Document all interactions, updates, and program activities to maintain accurate records for internal use and reporting purposes.
• Coordinate and implement logistics for meetings, workshops, and events, including travel arrangements, venue bookings, and preparation of required materials.
• Draft communication content for AGS platforms, newsletters, announcements, and social media channels, ensuring clarity and alignment with program objectives.
• Inspect program trackers, schedules, and communication tools to verify that information is up to date and aligned with ongoing activities.
• Report on progress, engagement, and operational requirements by preparing summaries, updates, and documentation.
• Adhere to HBKU procedures and administrative requirements by supporting scheduling, expense tracking, procurement coordination, and document preparation.
• Coordinate with external service providers during events or assigned tasks to ensure deliverables meet required standards.
• Follow up with internal and external stakeholders to ensure timely completion of assigned actions and support smooth execution of program plans.
• Other reasonable tasks as assigned by the supervisor.

• Bachelor's degree in a relevant field.
• 6–8 years of experience in program coordination, operations, or administrative roles.
• Experience in academic, nonprofit, or research settings is an advantage.
• Familiarity with international collaboration, funding programs, and capacity-building initiatives is beneficial.
• Strong interpersonal skills with the ability to engage effectively with diverse stakeholders.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Proficiency in English is required; Arabic proficiency is preferred.
• Excellent written and verbal communication skills with the ability to draft and edit reports, correspondence, and program materials clearly and concisely.
• Proficiency in Microsoft Office and Google Workspace, with the ability to learn new software and tools.

To apply, please follow this link
Additional documents may be solicited from short-listed candidates.
 

Applications will be reviewed immediately and continue on a rolling basis until the position is filled. The successful candidate should be ready to start as soon as possible, ideally by March 2026. Shortlisted candidates will be contacted for interviews.
 

HBKU offers an attractive compensation package that includes a tax-free salary and additional benefits such as an accommodation allowance, annual paid leave, and medical insurance. 

Hamad Bin Khalifa University is an equal opportunity educator and employer. We are committed to maintaining a culturally and academically diverse staff of the highest caliber.