Submission | Hamad Bin Khalifa University

Registration Details

  Early Bird Rate (8 October 2023) Standard Rate  

Early Bird Rate (31 July 2023): QR 1095 (USD 300) - Discount Code IC7QEERID

Standard Rate#: QAR 1643 (USD 450)

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Graduate Students

Early Bird Rate (31 July 2023): QAR 365 (USD 100) - Discount Code IC7QEERIGS

Standard Rate#: QAR 548 (USD 150)

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Undergraduate Students

Early Bird Rate (31 July 2023): Free of Charge 

Standard Rate#: Free of Charge

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HBKU Staff

Early Bird Rate (31 July 2023): Free of Charge 

Standard Rate#: Free of Charge

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Daily rate registration is available at QAR 730 (USD 200)

All payments will be in QAR (equivalent to listed prices)

Visa Information

Nationals of more than 80 countries are eligible for visa-free entry into the State of Qatar, with varying lengths of stays allowed. Nationals of these eligible countries do not require any prior visa arrangements and can obtain a visa waiver on arrival to Qatar, upon presentation of a valid passport with a minimum validity of six months and a confirmed onward or return ticket.

It is strongly recommended that authors start the visa application process as soon as possible if your nationality does not allow you to enter Qatar without a VISA. Authors of accepted papers are solely responsible for understanding the requirements and procedures to obtain a visa to attend the conference. The Organizing Committee can provide a visa assistance letter to authors of accepted papers by email.

For more information on visa requirements to enter Qatar, please visit the links below:

Visa Requirements

Qatar Airways Visa Requirements

Note: In addition to the required documents listed on the Qatar visa website, please carry the official invitation letter/email copy and hotel reservation with you for the immigration purposes.

Medical Insurance

Starting from February 1, 2023, all non-Qatari visitors are obliged to possess a recognized medical insurance policy that has been approved, to be able to enter Qatar. The insurance policy must be valid for the entire duration of their visit and can be obtained in advance or purchased upon arrival for 50 Qatari Riyal.

More details on the insurance are available at

Consent to use photographic, video and audio recordings

During the symposium, official photographers will be taking photographs, recording videos, or making audio recordings. The photographs, videos, and audio recordings will be used for symposium-related news and events including: promotional material, in both print and electronic format, on the Internet via HBKU and QF websites, and on social media.