Head for Academic Planning | Hamad Bin Khalifa University
Hamad Bin Khalifa University

Head of Academic Planning

Hamad Bin Khalifa University (HBKU), a member of Qatar Foundation for Education, Science, and Community Development (QF), was founded in 2010 to continue fulfilling QF’s vision of unlocking human potential. HBKU is a homegrown research and graduate studies University that acts as a catalyst for positive transformation in Qatar and the region while having a global impact.

Job Purpose:

Under the direction of the Associate Provost for Academic Affairs, the Head of Academic Planning plans, optimizes and directs key academic services essential to achieve academic excellence including benchmarking, thesis and dissertation deposition, program external reviews, program approval, quality promotion and student accomplishment showcasing. 

Key Result Areas:

  • Lead the establishment and management plans for benchmarking, including collecting data from national and international education and academic institutions; measure the data against academic strategic objectives and annual implementation plans; summarize and produce reports based on benchmarking. 
  • Develop academic assessment plans and maintain live procedures on teaching evaluation, program review and student learning assessment. Ensure that such evaluations are available for programs to be included in self-study reports in conjunction with program review.
  • Liaise with external reviewers for academic programs proposals and the periodic program external reviews. 
  • Coordinate with colleges and programs the implementation of Quality Enhancement Plans (QEP) resulted from external review process. Recommends to the Associate Provost for Academic Affairs appropriate adjustments in QEP initiatives, strategies and implementation schedule as needed to achieve the goals and adapt to program capacity.  
  • Promote awareness among colleges of program and university-wide accreditation and ranking.  Contribute to quality enhancement of academic programs through profiling good practice.  
  • Contribute to the process of preparing for institutional reviews and institutional ranking. 
  • Develop and maintain student academic progress tracking system. Develop high-level reports on time to degree, scholarly and professional accomplishment and placement of students.
  • Develop and monitor graduating student clearance review process.  
  • Develop and maintain a live comprehensive Student Handbook, Faculty Handbook and Academic Catalog. Track curriculum changes, new programs and update the catalog.
  • Provide training, support and feedback to students in the thesis and dissertation related activities.  
  • Manage the process of thesis and dissertation submission completion. Communicate with academic programs regarding theses and dissertation submissions.  Manages the deposition of manuscripts in repositories (HBKU, QNL and ProQuest).
  • Coordinate student case management. Advise students with respect to academic policies and procedures. 
  • Plan for activities related to theses and dissertations (3MT, awards).
  • Develop/Present/Coordinate workshops through various platforms related to: Graduate policies and procedures, TAD formatting. Demystifying the dissertation. Writing a good research question, preventing plagiarism, academic mentorship, graduate faculty training and others as needed. 
  • Other tasks as assigned by supervisor.

Operating Environment, Framework & Boundaries:

  • The Head of Academic Planning performs duties in a multicultural environment in an office setting. The incumbent must follow the Associate Provost for Academic Affairs instructions, all relevant HBKU policies and procedures, and all regulatory/best practice requirements and protocols.

Communications and Working Relationships:

  • Associate Provost for Academic Affairs – meets with frequently (at least weekly) to receive work instructions, work progress, and feedback.
  • College deans or designees – meets with frequently to coordinate academic planning matters. 
  • VP Student Affairs – meets with frequently to coordinate student workshops and information sessions. 
  • Registrar – meets frequently to discuss degree audits.
  • Enrollment – meets as needed to discuss enrollment patterns and selectivity data.

Problem Solving & Complexity:

  • Proactively identifies academic affairs’ planning challenges that are hindering meeting the strategic objectives placed by the Provost Office.
  • Attempts to resolve operational obstacles and facilitates information flow to support effective problem-solving across the academic affairs.
  • Evaluate the allocation of resources to optimize problem-solving and decision-making efforts.

Decision-Making Authority & Responsibility:

  • Exhibits sound judgment to anticipate potential implications of all decisions.
  • Evaluates information by penetrating questions.
  • Considers the impact of decisions on various stakeholders and takes this into account.
  • Arrives at well-researched decisions that balance quality service and cost.

Minimum Knowledge, Skills & Experience:

  • Minimum of a PhD degree in a relevant field. 
  • Minimum of 4 years of relevant academic experience.
  • Ability to coordinate and work with colleges and other units under academic affairs.
  • Excellent communication skills.
  • Strong time management skills and ability to comply with firm deadlines; ability to keep others on task.
  • Ability to work independently.
  • Experience with ProQuest is a plus.

How to apply:

Please submit your completed application (CV, cover letter and the names of three references with their full contact information) via the following link: Click here to apply


Hamad Bin Khalifa University, being an equal opportunity educator and employer, is committed to maintaining culturally and academically diverse staff of the highest caliber.