خبير تعاقدات

Job Purpose

To provide professional expertise for the procurement activities of the University. To build and manage the procurement function and day-to-day purchasing activities of the University's entities.

Key Result Areas

• Support the supervisor in developing and communicating the vision and strategic objectives of the procurement function to relevant stakeholders
• Inform and provide expertise for the development of the annual business plan and budget
• Conduct market and product research and cost analysis to lead the implementation of new and alternative sourcing strategies
• Develop negotiation strategies and serve as key negotiator for large contracts in order to ensure maximum benefit to the University
• Lead and participate in negotiation sessions with suppliers
• Assist in evaluating potential suppliers and identifies cost reduction plans
• Provide strategic guidance for procurement and supply chain management initiatives to continually improve efficiencies
• Guide the process of planning, coordination and management of the operational, administrative, technical, and financial aspects of the supply chain management process
• Provide professional guidance on the development and maintenance of the relevant Key Performance Indicators (KPIs) to facilitate the performance evaluation of procurement function
• Lead the development and management of the procurement policies and procedures and ensure that they are clearly communicated to customers
• Keep abreast of best practices in the Procurement domain especially in research-led higher education environment
• Provide advice and recommendations regarding the procurement operational model including sourcing, tendering, and managing the supply chain for the University
• Develop and maintain Service Level Agreement (SLA) to ensure viability and appropriateness
• Survey customers to assess satisfaction and suggest initiatives to improve customer experience
• Guide the assessment of organizational requirements and creation of resources attraction plan
• Other reasonable tasks as assigned by supervisor

Operating Environment, Framework & Boundaries

Work is performed in a standard office environment. Local, regional and international travel may be required.

Communications and Working Relationships

• Associate VP for Operations and Support - regular contact to provide updates and seek approvals and feedback
• HBKU Leadership - occasional contact to exchange information and updates
• Internal & external entitles (i.e. colleges, institutes, departments, QF, partner universities, government agencies, banks, etc.) - contact as needed to coordinate activities, exchange information, and provide guidance.

Problem Solving and Complexity

• Evaluates, compares and relates any information from across the business.
• Identifies broader implications of proposed solutions across the organization.
• Uses own experience and evidence from theory, other industries and technologies to identify problems and understand situations.
• Reviews existing policy to enable effective problem solving and judgment by the team.

Decision-making Authority and Responsibility

• Exhibits sound judgment to anticipate potential implications of all decisions; balances benefits and risks, and identifies areas of uncertainty.
• Evaluates information by penetrating questions, thus ensuring complete information is available to make an informed decision.
• Arrives at well-researched decisions that balance quality service and cost.
• Encourages and supports appropriate risk taking by subordinates when making decisions.

Minimum Knowledge, Skills and Experience

• Bachelor's degree in commerce, business, logistics, law, economics or any other relevant field; Master's degree in a related field is preferred
• An internationally recognized professional procurement qualification is a plus
• 8-10 years of relevant full-time work experience including experience in contract negotiation & tendering process; experience within an academic or scientific system is preferred
• Outstanding understanding of relevant procurement regulations and principles
• Outstanding negotiation skills
• Outstanding communication skills
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage
• Proficiency in MS Office applications